Front Office Assistant

Position Summary: We are looking for a skilled front office assistant to manage diverse tasks in a multicultural environment. This role requires excellent organizational skills, adaptability, and strong communication abilities in English. The ideal candidate will have at least two years of relevant experience, no degree required.

Key Responsibilities:

• Communication & Coordination: Handle emails and schedule meetings with clients, employees, prospects, and vendors across various time zones.
• Travel Management: Arrange corporate travel, ensuring seamless logistics.
• Supplies & Logistics: Order company supplies, print materials and manage the organization of receipts.
• Event Planning: Coordinate workshops, Coffee Talks, IT English Club, Tea Time, and annual company retreat, including venue booking, vendor communication, setup/teardown, and logistic planning.
• Calendar Management: Maintain corporate calendars to prevent missed meetings, events and deadlines.

Qualifications:

• At least two years of relevant administrative experience.
• Strong attention to detail and observation skills.
• Ability to work independently while taking direction effectively.
• Cultural adaptability and eagerness to learn new ways in a diverse environment.
• Proficient English communication skills (both written and verbal).

Compensation & Benefits

• Salary will be discussed based on candidates' experience and ability. 100% salary during probation.
• Collaborative and innovative work environment.
• Opportunity for growth and training.
• Opportunities to work with global customers from different cultures.
• Experience an international business environment, which provides opportunities to improve Business English.
• Company Retreat once a year for full-time employees.
• Experience the unique harmony of Vietnamese - American Culture.
• Tea-times, Coffee Talk, I.T. English Club, sports activities, in-house games, etc.
• Working time: Monday - Friday, 8:30AM - 6:00PM.
• Annual Salary review and performance bonus.
• 12 days annual leave per year.
• Company-provided computer, iPad, camera, and earbuds as needed for working at the office.
• Insurance provided in full compliance with the Vietnam Labor Code.